Our client has an excellent opportunity for a secretary/administrator to join their team as a junior/trainee legal secretary. You must have good secretarial skills – fast and accurate typing speeds, strong organisation and administration skills and a professional telephone manner. You will be supporting fee earners by performing a variety of administrative duties including drafting correspondence, answering phones, greeting visitors and communicating with internal and external contacts including clients. The role requires a team player with a professional manner who has a strong work ethic and the ability to adapt to changing priorities. Duties and Responsibilities: • Audio digital dictation and administration support for the team • Transcribe and proofread letters, emails and correspondence • Deal with administrative routines as required – to include scanning, printing, paginating and photocopying • Under supervision, support the fee earners with accounting and billing processes • Be involved in the efficient management of client/matter files to include general filing, file opening, ID checks, preparation of client care letters and terms and conditions, file closure and archiving • Make appointments, arrange meetings and maintain manager/fee earners diary as required • Attend clients both in person and on the telephone, ensuring confidentiality at all times • Deal with post & DX for the team • Manage meeting rooms, refreshments and other requirements for fee earners • Complete expenses and mileage claims for fee earners • Provide general administrative support for the team with business development events and activities • Undertake any other duties as required Due to the large number of responses we receive it is not always possible to respond to every application. We will only contact those candidates short-listed for this role. If you have not heard from us within 7 days please assume you have been unsuccessful on this occasion. If you wish to apply for further roles please do so. We will retain your details on file and contact you should a suitable vacancy become available.
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If you wish to speak to a consultant please call us on:
01908 726 030/
01908 726 062