Conveyancing Assistant

Full Time, Permanent Milton Keynes Negotiable Ref No: IPRS5240

Our client has a vacancy for a Conveyancing Assistant to provide competent and efficient support to the conveyancing department ensuring full CQS compliance at all times. This role is due to start January 2019, providing maternity cover and initially expected to last a period of 12 months. There is potential for a permanent position within the firm.
•Opening/closing/storage and retrieval of files in accordance with procedures;
•Managing files throughout the transaction in accordance with CQS procedures;
•Audio typing/copy typing;
•Ensuring all client details are kept up to date;
•Obtaining title deeds, Land Registry title and plans;
•Preparing Contract documentation;
•Obtaining searches and replies to property questionnaires;
•Using Case Management Systems, Land Registry Portal, SDLT, Outlook, Excel and other computer packages as appropriate;
•Ensuring key dates are met;
•Diary managements including booking meeting rooms;
•Database Management;
•Checking post and dealing with matters arising when required;
•Liaising with clients, estate agents and solicitors face to face or by telephone;
•Scanning, copying and faxing;
•Email using case management system;
•Preparing Completion Statements and completing transactions;
•Dealing with post completion of all files.

The appropriate candidate will have the following skills and attributes:
•An understanding of Conveyancing procedures to include filling in legal forms;
•Fully understand and manage a file’s CQS compliance and adhere to the strict policies and procedures;
•Ability to work independently, as well as in conjunction with the rest of the department;
•Demonstrates persistence and commitment to completing tasks and objectives;
•Delivers output to the required standard;
•Excellent telephone manner;
•Multi-task in a busy environment;
•Ability to prioritise;
•Fast typing skills;
•Good working knowledge of Microsoft Outlook and Word including Track changes;
•Ability to use Case Management systems ideally OMS;
•Ability to access computer data;
•Outstanding organisational skills;
•High level of accuracy and attention to detail;
•Excellent communication, ability to converse with a diverse range of people at all levels;
•Understand the importance of confidentiality;
•Able to use initiative;
•A commitment to maintain high client care standards;
•Steadiness under pressure;
•Reliable and dependable;
•Flexible approach to work;
•Positive attitude.

Due to the large number of responses we receive it is not always possible to respond to every application. We will only contact those candidates short-listed for this role. If you have not heard from us within 7 days please assume you have been unsuccessful on this occasion. If you wish to apply for further roles please do so. We will retain your details on file and contact you should a suitable vacancy become available.

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