Our client operates within the professional services environment and has a permanent, full time vacancy for a HR Officer. To be considered for this role you will need to have 4 + years experience and be CIPD or part CIPD qualified.
Key knowledge areas
• Previous experience as a HR Advisor or HR Officer
• Ability to accurately process payroll for an external provider and co-ordinate monthly payroll activities and reporting
• Thorough knowledge of HR systems and procedures
• A positive “Can do” attitude
• Experience within the professional services sector or within a partnership environment and familiar with Microsoft Applications (Word, Excel, PowerPoint, Outlook, Access, Cascade.
To assist the HR Manager with the implementation of the strategy for HR management and development.
Provide general administrative support to the HR Manager. This will include typing all internal and external HR correspondence, recruitment, contractual and payroll documentation.
To effectively advise managers on all policies, procedures and legislative changes.
To maintain accurate records on the HR System (Cascade). This includes personnel, training and recruitment records as well as implementing workflows to streamline the process of keeping up to date records.
To effectively maintain other HR systems such as Objective Manager and Peakon.
To assist the HR Manager with the administration of all of the firm’s benefit schemes (Perkbox, Workplace Nursery Scheme etc.). This will also involve assisting with the production of P11Ds for employees and Principals and arranging the payment of Class 1A National Insurance Contributions.
To maintain accurate and up to date electronic filing of all records.
To record, monitor, administer and report on information regarding equal opportunities, absence, sickness, holidays etc for the purpose of ensuring that records are produced accurately and timely for SSP reporting and payroll.
Accurately prepare new starter documentation for the HR Manager including but not limited to offer letters, contracts, staff handbooks and induction packs. This extends to liaising with other teams within the firm (such as the Administration Team) to ensure that the new starter checklist is followed before the employees first day and to co-ordinate induction training for new people joining. This will also involve undertaking induction presentations as and when required by the HR Manager.
To take responsibility for booking and co-ordinating all training activity for teams in addition to induction training. This will involve the co-ordination, monitoring and reporting on all training activity arranged and undertaken as well as ensuring effective feedback is received and follow up meetings completed with Managers.
Attending to all administration related to staff leaving the firm (using Leaver Checklist) and updating relevant records.
To assist with all payroll administration on a monthly basis and to liaise with the HR Manager regarding new starters, leavers and any other changes in an employees’ employment details. To accurately complete a monthly payroll reconciliation for Accounts reporting.
To assist with the administration of the Performance Management Programme and follow up of completed reviews within timescales.
To assist the HR Manager with all formal and informal meetings such as disciplinary meetings, grievance meetings, redundancy meetings, flexible working meetings, mediation meetings, exit interviews and maternity meetings etc. as and when required.
Responsibility for coding invoices and checking the amount spent against all HR related budgets for authorisation by the HR Manager.
General administration of the Conveyancing Quality Scheme (CQS).
Take responsibility for managing the Apprenticeship Scheme and preparing monthly reporting for HR Manager and HOD regarding progress.
To review and recommend improvements to current HR systems, processes, policies and procedures and subsequent implementation.
To be responsible for referring, as far as possible, all IT problems within the HR team to the IT Team and escalated to IT Manager if necessary.
To be proactive in supporting any and all other HR related activities showing a “Can do” attitude at all times.
Work Experience Placements / Vacation Placement Scheme
To reply to all requests for work experience placements;
To co-ordinate the firm’s work experience programme ensuring that placements are effectively arranged with all teams concerned;
To ensure that all teams adhere to the firm’s policy on work experience placements and report to the HR Manager if necessary.
To ensure that all necessary administration and correspondence associated with these placements is effectively prepared and completed;
To be responsible for the firm’s Vacation Placement Scheme ensuring that all suitable candidates are selected and placements are effectively arranged with teams. This will also involve preparing work packs for all students and ensuring that all administration and correspondence associated with this scheme is effectively prepared and completed.
To attend school / university recruitment fairs / careers days as and when required by the HR Manager.
To liaise with recruitment agencies regarding the sourcing and placement of people ensuring that good recruitment terms are always negotiated for the firm.
To assist with advertising all job roles and utilising/co-ordinating other recruitment methods such as job boards, publications, website, Facebook and Twitter account (in conjunction with the Marketing team) ensuring that effective terms are always negotiated.
To be responsible for the preparation of all administration associated with the recruitment process. This will also include conducting interviews and/or note taking at interviews as and when required by the HR Manager.
Take responsibility for managing the Graduate Recruitment programme including but not limited to organising attendance at career fairs, advertising, shortlisting and arranging and conducting interviews and assessments.
Setting, marking and providing results for all recruitment selection testing.
Proven track record in an HR role
Ability to be pro-active in driving the HR Strategy of the firm
Well developed communication, organisational and team working skills
Ability to be assertive
Ability to work unsupervised and on own initiative
Minimum part CIPD qualified or recently qualified and looking for the next step in your HR career
Due to the large number of responses we receive it is not always possible to respond to every application. We will only contact those candidates short-listed for this role. If you have not heard from us within 7 days please assume you have been unsuccessful on this occasion. If you wish to apply for further roles please do so. We will retain your details on file and contact you should a suitable vacancy become available.