Legal Secretary/PA - Family Law

Full Time, Permanent Milton Keynes Up to £24,000 per annum Ref No: IPRS5371

Our client has a vacancy within their Family team providing PA and secretarial support.

Main responsibilities
• Full diary management.
• Email management.
• File management, ensure files are kept tidy and up to date.
• Collation and sending out of client monthly reports.
• Preparation of draft emails, documents and correspondence for approval.
• Typing reports, file notes and attendance notes.
• Complex document production and amendments.
• Preparing enclosures ready for signing and sending out with the post.
• Opening and closing client files in line with family best practice.
• Undertaking all money laundering compliance on new client inception.
• Undertaking all conflict check compliance on new matter inception.
• Filing and eFiling of incoming and outgoing post and correspondence.
• Preparation of Expense claims.
• Cheque requisitions.
• Undertaking all client filing management and archiving tasks.
• Assist with distribution of post and make enquiries to locate post with no reference, sort post and ensure collection by mailroom by required times.
• Updating Interaction with client contact details.
• Liaising with clients mainly over the telephone.
• Organising meetings, travel arrangements etc.
• Travel booking for legal advisors
• Answering the telephone and dealing with routine enquiries
• Attend any training sessions arranged by the Department at a reasonable request of a Manager.
• Deal with photocopying and scanning of documents.
• Ensure timely delivery of indents to accounts.
• Meet personally with clients when your supervisor is not available and on occasion attend conferences with clients.
• Fully conversant with accounts procedures billing and credit control.

Skills and qualifications
• Previous legal secretarial experience within Family or similar practice area
• Excellent document production skills in particular within word and excel and, updating complex documents
• Self motivated and able to work without supervision and to a high standard
• Excellent and accurate keyboard skills required, as you will be required to obtain typing speeds to a minimum of 60 wpm.
• Good working knowledge of various applications – word, outlook, excel, digital dictation and Powerpoint.
• Taking care and attention in all correspondence and documentation
• Flexible with the ability to adapt to change, new practices and cope under pressure
• Excellent presentation skills reflected in their work
• A methodical and organised approach with keen attention paid to every detail
• Good organisational skills to ensure that the tasks are effectively scheduled within working time available, and that urgent work is completed and returned within the specified timescales.
• Occasional ability to be flexible to meet the demands of the work
• Friendly and helpful approach to dealing with queries
• Excellent communication skills and telephone manner
• Ability to prioritise, be organised and efficient
• Ability to work under pressure
• Good listening skills
• Able to integrate within a team as well as working on ones own initiative
• Work as part of a team ensuring telephones/lunch cover
• Ability to be pro-active and deliver a quality service to both internal and external clients

Due to the large number of responses we receive it is not always possible to respond to every application. We will only contact those candidates short-listed for this role. If you have not heard from us within 7 days please assume you have been unsuccessful on this occasion. If you wish to apply for further roles please do so. We will retain your details on file and contact you should a suitable vacancy become available.

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