Payroll & Benefits Coordinator

Full Time, Permanent Milton Keynes £30,000 per annum Ref No: IPRS5836

Our client has a permanent vacancy for a Payroll & Benefits Co-ordinator to administer all internal activities relating to the company payroll (whilst working closely with the outsourced payroll provider - Cascade), duties will include processing, developing, implementing, and monitoring (e.g., performing internal audit and control procedures to ensure that all payroll activity and HMRC regulations are accurate and in line with legal requirements).
The role will also be responsible for administering, analysing and coordinating internal employee benefits schemes and programmes, making relevant recommendations based on analysis.
You will be the company’s subject matter expert for all employee payroll and benefits administration and processing activities.

Work directly with payroll provider (Cascade) to process payroll for all employees including:
Integration into Cascade from HR to Payroll
Payroll synchronisation in the Cascade System
Process starters and leavers via integration in the Cascade system
Input into Cascade for leavers redundancy, holiday pay and any other associated amounts
Input overtime, out of hours support, alarm and IT support into Cascade
Integrate Auto Enrolled Pensions into Cascade and add newly enrolled participants to the Group Company Pension Scheme.
Publish Pension Auto Enrollers in Cascade
Maintain and send spreadsheet for Auto Enrolled Pensioned staff to Pension Provider Website
Maintain Payroll payments spreadsheets, along with maintaining spreadsheets for P11D reporting, Tusker and Payroll deductions reports
Produce and post Payroll related Journals, including Payroll Deductions, to ERP System
Implement and maintain payroll best practices to improve efficiency and consult with human resources team to improve payroll and HR system processes.
Evaluate and implement payroll/HR system upgrades and changes
Produces scheduled and ad-hoc reports pertaining to payroll and human resources requirements.
Inform employees regarding changes to their pay e.g. end of sick pay entitlement

Administer employee benefit programs specifically enrolments and terminations aligning with the necessary and accurate payroll deductions / P11D considerations
Support the internal benefits review, leading in analysis and providing recommendations and costings aligned to internal and external employer of choice proposition
Coordinate related actions relevant to the implementation and outcomes of the internal benefits review
Coordinate and conduct internal benefits presentations / onboarding sessions to ensure that existing and new employees gain an understanding of benefit plans and enrolment provisions.
Act as the primary point of contact for payroll and benefits employee queries, including fulfilling payroll queries from the Sodexo Group to reconcile tax considerations
Fulfil all governmental regulatory mandates and ensures filing is performed as required .
Ensure accurate analysis takes place of the competitiveness of the existing and evolving benefits offering and ensure records are kept to track the evolution of the schemes.
Plans, conducts and reports results of audits to ensure all enrolments are accurate and that dependent information is correct for each employee.
Address benefit enquiries to ensure timely and accurate resolutions. Maintain contact with employees and beneficiaries to facilitate proper and complete utilisation of benefits for all employees.
Processes monthly billing from providers. Reviews billing for accuracy and approves for payment in a timely manner and ensuring related deductions are made via the payroll.
Works proactively to manage relationships with payroll and benefits providers, ensuring regular reviews of service are undertaken and any related discrepancies are resolved in a timely manner.
Coordinate with third party administrator where applicable to manage claims according to the plans

The Person
Significant experience administering payroll, HR systems and benefits processes. Work experience should include knowledge of payroll practices, benefits administration, and compliance or other related experience.
Basic knowledge of human resources processes with an interest in aligning payroll and benefits knowledge with the wider people agenda
Must have strong knowledge of a variety of computer software applications including payroll, benefits, HR and self-service systems. Experience with Cascade preferred.
Must have a high level of interpersonal skills to handle sensitive and confidential situations.
Strong understanding of payroll and benefit processes and procedures, including eligibility and enrolment rules
Ability to provide relevant information to address any employee payroll queries
Demonstrates excellent analytical skills and ability to create useful and actionable reports from data.
Possess strong written and verbal communications skills.
Possess strong organisation skills and ability to complete multiple tasks and high volume of work to deadline.
Excellent attention to detail
Possess a creative outlook with a problem-solving attitude.
Ability to respond quickly and accurately to requests for data, takes pride in providing excellent customer service
Proficient in Microsoft Office applications

Due to the large number of responses we receive it is not always possible to respond to every application. We will only contact those candidates short-listed for this role. If you have not heard from us within 7 days please assume you have been unsuccessful on this occasion. If you wish to apply for further roles please do so. We will retain your details on file and contact you should a suitable vacancy become available.

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