Administrator - Receptionist

Our client has a full-time, permanent vacancy for an Administrator/Receptionist to join their friendly team. Responsibilities: Welcoming clients, visitors and staff attending the office Following visitor sign in procedures when visitors arrive for meetings Monitoring of the suite of meeting rooms to ensure they are kept tidy and in good working order for all meetings Provision of appropriate refreshments within the meeting rooms as and when requested Supporting the setup of meeting rooms and catering for client and/or staff events Assist with meeting room bookings Answering and directing incoming calls across offices Directing of enquiries to the relevant departments Ensure attendance registers are printed and updated accordingly Responsibility for incoming and outgoing post and arranging distribution of post internally. Dealing with incoming deliveries Management of the Franking machine and liaison with Royal Mail Managing the ordering of stationery Support in the ordering of supplies Binding of relevant documents Support with laminating activities Support with file retrievals from off-site storage Scanning, preparing and photocopying documents Ensure reception area is neat and tidy at all times General administrative duties Requirements: Previous experience in a similar role would be ideal but experience in a customer facing role would be beneficial Enjoy a high level of interaction with clients, staff and visitors displaying a welcoming and professional approach at all times Friendly and professional manner Excellent verbal and written communication skills Excellent telephone manner Confidentiality, discretion and diplomacy with the ability to deal tactfully and diplomatically with a wide range of people Excellent time management skills demonstrating the ability to organise and manage changing priorities on an ongoing basis Ability to demonstrate a courteous, helpful and service-orientated manner both in person and on the phone Ability to work both autonomously and within a team with a positive ‘can-do’ attitude and strong interpersonal skills Efficiency, reliability and flexibility Ability to use initiative when required Proven IT skills, including MS Word, Outlook and Excel A valid driving licence would be advantageous Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so.