Receptionist Administrator

Full time , Contract , Harpenden Up to £24,000 per annum Ref No: IPRS6441
Our client has a vacancy for a Receptionist/Administration Assistant required to provide reception and administrative support. The hours are 9am to 5.15pm, Monday to Friday. This role is a 12 month fixed term contract. The main purpose of job is to provide reception duties and administrative support. First impressions count so it is vital that a warm, welcoming atmosphere is created for clients whilst also ensuring that a professional, efficient service is provided at all times. The administrative support element of the role is to assist fee earners and their teams so a proactive approach and the ability to use your initiative are key to the smooth running of the office. Duties and responsibilities: • To answer incoming calls promptly and transfer to the relevant individual; • Welcome clients to the office and attend to their needs; • Organise and prepare meeting rooms; • Sign in and out all visitors to the office; • Attending to incoming/outgoing post; • Archiving files and arranging retrieval and return of files from our off-site storage company; • Updating database with relevant file information; • Banking duties including taking paying in books to Barclays Bank plc; • Process credit/debit card payments; • Typing daily returns for the accounts department; • To regularly check and order stationery as required; • Photocopying, printing and scanning; • Making maintenance calls when phones/photocopiers break down; • General maintenance of the phone system; • Provide refreshments to clients when required; • Run errands as and when required; • Other admin tasks and manage office facilities. The appropriate candidate will have the following skills and attributes: • Excellent telephone manner; • First class interpersonal skills; • Customer service orientated; • Adaptability/flexibility; • Organisation and prioritisation; • Accuracy and attention to detail; • Problem-solving abilities; • Reliable/dependable; • Positive, can-do attitude; • Discretion; • Pro-activity; • Basic computer skills (including working knowledge of Microsoft Outlook). Due to the large number of responses we receive it is not always possible to respond to every application. We will only contact those candidates short-listed for this role. If you have not heard from us within 7 days please assume you have been unsuccessful on this occasion. If you wish to apply for further roles please do so. We will retain your details on file and contact you should a suitable vacancy become available.
apply job