Procurement Delivery Lead

Full time , Permanent , Cranfield £26,860 - £30,513 per annum Ref No: IPRS6542
Our client has a permanent position for a Procurement Delivery Lead to be a member of the overall Procurement Team. You will act as a purchasing specialist and main point of contact in organising the purchasing activities of the business for which you are responsible. The job holder is responsible for ensuring efficient, economic and timely acquisition of goods and services while directly managing appropriate expenditure of funds. As the dedicated purchasing specialist for your given area of work you will work independently to be the Primary Contact for all responsibilities shown within the following description of deliverables to be carried out within the parameters provided by the Financial Manual, Procurement Policy and Procedures. As part of the Procurement Team the job holder will be provide cover or assistance for other areas or work when required to ensure the continuing effectiveness of the Team during periods of staff absence or heavy workload. The post holder will actively engage in initiatives to procure more sustainable goods and services. The post holder will develop a thorough knowledge of all processes, practices, and procedures associated with the role, constantly monitoring them, and identifying opportunities for improvement to improve efficiency and effectiveness of the Job. The role is hybrid, typically 3 days in the office and 2 days working remotely. The Role Independent Reviewing and Approval of Requisitions: Responsible for both Approval or Rejection of tasks based on your assessment of validity: Ensuring correct documentation is attached. Ensuring quotations are valid. Recording accurate freight costs, delivery dates and details. Liaising with stakeholders to ensure orders are constructed correctly to enable effective and accurate goods receipting in line with invoicing. Liaising with and challenging suppliers to ensure full compliancy to terms of supply. Filtering and referring cases to Senior Managers for authorisation where revisions have been identified and negotiated. Updating supplier account to ensure correct terms are logged. If importing, ensuring INCO terms are appropriate and correct documentation is in place. Ensuring choice of supplier is appropriate: recommend alternative sources where necessary and beneficial to the business based upon experience, knowledge gained, best value for money and adherence to sustainability guidelines, whilst focusing on maximum quality, service and efficiency. All checks must be challenged using Procurement systems where appropriate. You will resolve challenges with either supplier or originator prior to release of order into workflow via the Finance System and Sharepoint. Goods Receipting: Responding to information from end-users in your given area of work, managing stage payments where necessary. Collation of information, and investigation and analysis of order data to resolve discrepancies. Missing Goods Receipt Notes: Review existing open orders and/or locate and contact end users to validate goods receipt requirement and ensure timely payment of invoices. Resolution of complex delivery issues e.g., part delivery, stage payments, delivery to third party. Direct Invoices (Invoices with no Purchase Order): Distributing invoices from your given area of responsibility to appropriate Budget Holder for approval. Checking for receipt of goods and services. Interrogate Agresso for existing orders, matching or goods receipting as required. ‘No Purchase Order No Payment’ policy must be enforced, explain and recommend best practice if not adhered to. • Maintenance of Monthly Commitments • Responsibility for the Virtual Purchase Card • Analysis and Reporting • Import/Export of Foreign/Domestic Consignments • Management of orders • Awareness of Supplier Contract Arrangements • Training of Staff Requirements Maths & English GCSE at grade 6 or 7 Business Qualification at A level (or Equivalent -NVQ3, HNC/D3) CIPS Level 3 or above is desirable Experience in a busy procurement office, delivering professional, efficient, and timely solutions to procurement requirements. Use of different procurement processes, systems and solutions. Working knowledge of finance systems. Awareness of e-procurement systems such as UniBuy; In-Tend e-tendering portal and Parabalis (Proactis) emarketplace and Public Sector EU Procurement Directives Use of Agresso accounting software. Good numeracy and analytical skills. Good persuading and influencing abilities. Good organisational abilities, able to work under pressure, prioritise workload and meet deadlines. Excellent customer service skills to deal with internal and external stakeholders. Excellent interpersonal and written and verbal communication skills with the ability to respond to queries at all levels. A professional manner. Due to the large number of responses we receive it is not always possible to respond to every application. We will only contact those candidates short-listed for this role. If you have not heard from us within 7 days please assume you have been unsuccessful on this occasion. If you wish to apply for further roles please do so. We will retain your details on file and contact you should a suitable vacancy become available.
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