Facilities Assistant

Full time , Permanent , Milton Keynes £21,255 per annum Ref No: IPRS6598
Our client has a permanent vacancy for a Facilities Assistant based in their Central Milton Keynes offices. This is a full time position, working Monday to Friday, 8.30am to 5pm. The position will suit an individual who may have had previous administrative and/or reception experience. You will provide a comprehensive and excellent service to both internal and external clients. Assistance in the organisation, management, and co-ordination of all Estates Operations, mainly including but not limited to Reprographics, Reception & Hospitality will be required. Main responsibilities • All reprographics tasks to include scanning and delivery of incoming post, printing and copying requests, ordering and managing print and stationery, archiving of files and deeds and franking and preparing outgoing post. • Providing a support service to others in the team where required and to cover any shift pattern absences within the rest of the team where necessary. All members of the team are required to have the capability of picking up all duties. Full training will be provided. • To provide cover and assistance for front of house duties to include reception, hospitality, meeting room setups, events and ordering of consumables. • To assist the estates team leader with health and safety and administration tasks to include new starter inductions, DSE assessments and invoicing. • Deal with day-to-day facilities queries, logging engineer call outs and ensuring engineers attend site and provide adequate supervision. • Complete all relevant training. Skills and qualifications • Ability to work accurately with minimum supervision. • Ability to work to tight deadlines with high levels of accuracy • Positive and professional attitude with strength of character and determination to succeed • Flexibility with the capability to adapt to change, new practices and cope under pressure but with the ability to recognise when to seek assistance • Good organisational skills to ensure that tasks are effectively scheduled within working time available and with good administration skills • Excellent customer service experience with emphasis on dealing with clients and customers both face to face, via email and over the phone • Able to integrate within a team and to work on your own initiative You will be part of a small team so the ability to be flexible within your work and a can-do attitude is essential within this role. Due to the large number of responses we receive it is not always possible to respond to every application. We will only contact those candidates short-listed for this role. If you have not heard from us within 7 days please assume you have been unsuccessful on this occasion. If you wish to apply for further roles please do so. We will retain your details on file and contact you should a suitable vacancy become available.
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