Legal Secretary/Assistant - Private Client

Full Time, Permanent Harpenden £26,000 per annum Ref No: IPRS6067

Our client has a permanent vacancy for a Legal Secretary/Assistant to provide competent and efficient support to the private client department. It is a busy role providing support and assistance to a team of Private Client solicitors, so this role requires a highly organised individual with the ability to multi-task, prioritise duties and remain calm under pressure.

• Opening/closing/storage and retrieval of files in accordance with procedures
• Audio typing/copy typing
• Preparation of all documentation, ensuring it is accurate and set out in accordance with the firm’s standards
• Handling client queries, liaising with third parties and making file notes
• Diary management
• Make full use of the firm’s Case Management System
• Management of Wills and Deeds database
• Preparation of files in readiness for archiving
• Undertake administrative duties, such as photocopying and scanning
• Scanning incoming post and dealing with matters arising
• Maintain a tidy, organised workspace
• Working as part of a team, assisting with reception cover as needed.

Requirements:
• Experience working in a Private client department is required for this role
• Understands the importance of providing high standards of client care and adopts this approach when handling a client’s affairs and takes an interest in building and maintaining client relationships
• Excellent communication skills; provides a professional service whilst being compassionate when dealing with sensitive issues
• Demonstrates persistence and commitment to completing tasks and objectives
• Excellent written and verbal communication skills
• Fast typing speed with high levels of accuracy and attention to detail
• Excellent spelling and grammar
• Professional appearance
• Good knowledge of Outlook, Word, or equivalent with experience using Case Management systems
• Flexible and adaptable
• Outstanding organisational skills with the ability to prioritise
• Able to remain calm under pressure when dealing with a busy workload
• Able to use initiative and take a proactive approach
• Attentive with a positive attitude
• Reliable and dependable

Due to the large number of responses we receive it is not always possible to respond to every application. We will only contact those candidates short-listed for this role. If you have not heard from us within 7 days please assume you have been unsuccessful on this occasion. If you wish to apply for further roles please do so. We will retain your details on file and contact you should a suitable vacancy become available.

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