Our client has a permanent, full time vacancy for an Office Assistant, working as a central support to the service line by providing proactive administration and client focus support.
Manage the administration task requests to ensure all administration requests are actioned and completed
Dealing with all administrative aspects of the life cycle of a matter: file opening, compliance, file organisation and record keeping, billing, key dates, write offs, credit control matters and file closing.
Uploading hardcopy post that has been scanned electronically. Notifying of incoming post.
Management of outgoing post
Management of electronic documents sent from external parties, ensuring documents are downloaded, organised and saved correctly
Manage the archiving requirements or the releasing of documents.
Answering and directing telephone calls and email enquiries
Managing nationwide and international travel
Maintain communication levels internally and externally
Assist when needed to cover basic facilities duties which may include stationery, reception cover, banking
Due to the large number of responses we receive it is not always possible to respond to every application. We will only contact those candidates short-listed for this role. If you have not heard from us within 7 days please assume you have been unsuccessful on this occasion. If you wish to apply for further roles please do so. We will retain your details on file and contact you should a suitable vacancy become available.